Privacy Policy.

Privacy Policy for Iconic Cycling Events

Iconic Cycling Events is the specialist cycling division of Breathing Space Activities Ltd and is accessible from www.iconiccyclingevents.co.uk. We are committed to safeguarding your personal information when you are using our services, including this website and this Privacy Policy document contains the types of information that is collected and recorded by Iconic Cycling Events and how we use it.

Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including, in particular, the Data Protection Act 1998. Please read this policy to understand how your personal information will be treated.

For the purpose of the Data Protection Act 1998, the data controller is Breathing Space Activities Ltd which is a company registered in England (number 5065524) with registered office at Grenville House, Boutport Street, Barnstaple, Devon EX31 1TZ.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its terms.

What information is collected and why

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information. For example, when registering for an event on the website, you will need to provide information about each rider so we can arrange for your entry to the event. Riders will be sent email information regarding their entry regardless of their marketing preferences.

Those completing the order will also be asked to opt-in to our newsletter should they wish to receive news, offers or information about our products and services. We will use this information to send you the relevant communications depending on those opt-ins. Anyone can unsubscribe from our marketing options at any time.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.

How we use your information

We use the information we collect in various ways, including:

  • Provide, operate, and maintain our website

  • Improve, personalise, and expand our website

  • Understand and analyse how you use our website

  • Develop new products, services, features, and functionality

  • Communicate with you, either directly or through one of our partners if permission has been given, including for customer service, to provide you with updates and other information relating to the website, competition and prize draw entries and for marketing and promotional purposes

  • Send you emails

Log Files

Iconic Cycling Events follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information.

Cookies and Web Beacons

As is common practice with almost all professional websites, this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.

Google Analytics

We use Google Analytics which is a web analytics tool that helps us understand how users engage with our sites. Google Analytics uses first-party cookies to collect information about how users interact with our sites, which is used to compile reports for improvements to our services. The reports disclose website trends without identifying individual visitors.

ACTIVE Network

We use Active Network to conduct the sale of some of our products and services. The data we collect during the sale will be stored and kept securely by ACTIVE.com. We use that data in order to fulfill our obligation to you whether that is providing you with a product or service such as an event entry.

You can read Active Network, LLC's privacy policy here: Active Network Privacy Notice

Managing Cookies

If you do not want your browser to accept cookies and use them in the ways described above, you can change your browser settings. You can also delete existing cookies from your browser. However, blocking all cookies will affect your web experience and can result in parts of our sites not functioning properly. Certain cookies are designed to help save you time by, for example, remembering your contact details when you place an order.

The procedure for modifying your privacy preferences is different for each internet browser and the following links will be helpful:

Cookie setting in Firefox
Cookie setting in Safari
Cookie setting in Internet Explorer
Cookie setting in Chrome

For general information about cookies and their use, please visit:

www.aboutcookies.org
www.allaboutcookies.org
www.cookieconsent.com/what-are-cookies/

Alternatively, you can turn off third-party cookies relating to interest-based advertising by visiting www.youronlinechoices.eu. However, this will not opt you out of receiving adverts altogether – it simply means that the adverts will not be targeted to you. Please note that there are many more networks listed on this site than we use on our sites.

You can opt-out of Google Analytics without affecting how you visit our site – for more information on opting out of being tracked by Google Analytics across all websites you use, visit this Google page. For Google Analytics Advertising Features, you can opt-out through Google Ads Settings or by visiting the Network Advertising Initiative opt-out page. You can find more information about how Google uses information from our sites here.

External web services

We use a number of external web services to display content within our web pages, including Flickr and YouTube. This is not an exhaustive or complete list of the services we use or might use in the future when embedding content, but these are the most common. We cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.

In addition to the above, the Iconic Cycling Events website contains hyperlinks to websites which are owned and operated by third parties. These websites will have their own privacy policies and may also use cookies. We do not accept any responsibility or liability for the privacy practices of any third party websites and your use of such websites is at your own risk.

Email tracking

Some emails that we send you have no tracking in at all, some emails we can track, at an individual level, to see whether the user has opened and clicked on the email.

Security

Whilst your information is held on our system, we will ensure that it is held securely and we take all appropriate security measures to protect against unauthorised access to or unauthorised alteration, disclosure or destruction of the information. We regularly review our information collection, storage and processing practices and our security measures to guard against unauthorised access.

Transfer of your information

We will not transfer any information collected from you to any third party without expressly seeking your consent before doing so, except in cases where we are required to disclose the information in order to comply with the law or any court order.

GDPR Data Protection Rights

Every user is entitled to the following:

The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

Marketing

Where we have the appropriate permissions or as otherwise authorised by applicable law, we will use your information to market and advertise our products and services and occasionally third party products and services that could be of interest to you including third party offers, advertisements, competitions or commercial communications by telephone (mobile and landline when available), post, electronic messaging (including SMS and MMS), email, online or via applications.

You can always tell us that you wish to stop receiving direct marketing communications from us. But remember, if you do not want us to get in touch, you will miss out on offers. If you would prefer not to receive direct marketing communications, simply let us know at any time by emailing us via info@iconiccyclingevents.co.uk with the subject line “Privacy”, or by following the opt-out instructions in the relevant communication. Please note that this will not stop you from receiving service messages from us.

Sendinblue

We use Sendinblue to conduct all of our marketing email communications. If you have opted into the Iconic Cycling Events Newsletter during checkout, your data will be transferred securely to our database in their platform. Likewise, If you sign up to our Newsletter directly from our web site, your data will automatically be stored in the same Sendinblue database. You can read Sendinblue's privacy policy here: Sendinblue Privacy Policy.

Children's Information

Another part of our priority is adding protection for children while using the internet.

This website is not intended for use by children. We understand the importance of protecting children’s information, especially in an online environment and we, Iconic Cycling Events, do not knowingly collect or maintain information about children. If you are under 13, please do not provide any information to us and instead ask your parent or guardian to do this on your behalf. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.