(updated March 2018)
We are Iconic Cycling Events (ICE), a division of Breathing Space Activities Limited, and we are organisers of events and programmes for individual participants, as member of the public, or on events and programmes organised by our corporate clients. We use personal data to provide services to our clients (including in the administration of our events), help provide services for other clients for market research and general marketing purposes.
If you want to contact us about any use of personal data, please email firstname.lastname@example.org or write to Iconic Cycling Events, c/o MARCOM, 6 Princes Street, Bath, BA1 1HL.
2.WHO DO WE COLLECT INFORMATION ABOUT?
We provide services or promote our business to both consumers and businesses. In doing so, we collect information:
- from individuals who participate in or are interested in participating in the events we manage
- about individuals representing organisations that we work with; and
- certain information from users of our website, as described in Section 6.
3.WHAT INFORMATION WE COLLECT
- contact information, for example, personal and/or work email addresses and phone numbers, including contact details for persons to be contacted in case of an emergency relating to anyone participating in an event we organise
- identifying information, for example, date of birth and gender
- medical information, when given by participants in events
from users of our website, information about the website that users came from or are going to. We also collect information on which pages of our website users visit, IP addresses, the type of browser used and the times our website is accessed. However, this information is aggregated and is not used to identify individuals. We do not require personal data to be submitted in order to use our website.
4.SOURCES AND HOW WE COLLECT INFORMATION
We collect information:
- through direct contact with you and with businesses you are associated with
- through our third party online registration supplier
- from public domain sources
5.HOW WE USE INFORMATION
We use personal information for a number of purposes relating to our interest in operating and promoting our business. In doing so, we balance our appropriate business needs with your right to have your information handled in a way which does not unreasonably prejudice your interests.
- to answer your enquiries
- to operate and manage our investments
- to carry out market research, business and statistical analysis
- to comply with applicable law, regulation and internal compliance .
The most common consequence of our use of personal information is in the administration of a participant’s entry in one of our events.
If you are a user of our website and you want to delete any cookies already on your computer, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies. You can block cookies by activating the setting on your internet browser that allows you to refuse the setting of all or some cookies. Please note that if you delete our cookies or disable future cookies, you may not be able to access certain areas or features of our website.
We use performance cookies which collect anonymous information on how people use our website. For example, we use Google Analytics cookies to help us to understand how users arrive at our website, browse or use our website and highlight areas where we can improve such as navigation. The data stored by these cookies never shows personal details from which users' individual identities can be established.
Use of web beacons
Some of our web pages may contain electronic images known as web beacons (sometimes known as clear gifs) that allow us to count users who have visited these pages. Web beacons collect only limited information which includes a cookie number, time and date of a page view, and a description of the page on which the web beacon resides. We may also carry web beacons placed by third party advertisers. These beacons do not carry any personally identifiable information and are only used to track the effectiveness of a particular campaign.
Links to other websites
Our website may contain links to other websites over which we have no control. We are not responsible for privacy policies or practices of other websites to which users choose to link from our website. We encourage users to review the privacy policies of those other websites to understand how they collect, use and share personal information.
We may use your information to send you emails, for example, with newsletters and invitations to events, and if you do not wish to receive these kinds of communications, you can opt out of our mailing list.
8.HOW WE SHARE INFORMATION
We may share information collected as detailed under Section 3 in order to comply with legal and regulatory obligations.
We may share information with third party suppliers or service providers, for example, legal advisors, but this will be limited to the amount of information needed for that third party to carry out the relevant function.
We may also share information with third parties where you have authorised us to do so.
If you would like more details about our sharing of personal information, please contact us at the points set out in Section 1.
9.OUR RETENTION OF INFORMATION
We retain information we collect for as long as is reasonably necessary to comply with the purposes set out in Section 5.
We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure.
In accessing our website, because the internet is an open system, we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use our website users' personal information for improper purposes.
11.TRANSFERS OF INFORMATION
We may transfer information to countries outside the European Economic Area, including to our on-line event registration supplier. We do this in accordance with applicable law. You can contact us at the contact points detailed in Section 1 to find out more.
You have a right to:
- access information we hold about you, and know for what purpose we use that information
- correct inaccuracies in information we hold about you
- withdraw any consent you have given to use of your information
- complain to the relevant supervisory authority in any jurisdiction about our use of your information
- in some circumstances:
- request that we erase information we hold about you
- receive a copy of any personal information provided by you and require us to provide this information to a third party
- restrict the use of information we hold about you
- object to the use of information we hold about you, including where that information is used for direct marketing purposes.
You can exercise these rights by contacting us as detailed under Section 1.